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Subject: BFSA Annual General Meeting – June 10, 2025

Dear BFSA Families & Friends,

You are invited to attend the Belle Fourche Soccer Association (BFSA) Annual General Meeting on Tuesday, June 10, 2025, at 6:30 PM, held in the basement meeting room of First Interstate Bank in Belle Fourche.

This meeting is open to the public and will cover important topics, including board elections, seasonal updates, and proposed bylaw changes.

Board Elections

Four board positions are up for election this year:

• Lars Dunavant - current Equipment Manager

• Stephanie Hobbs-Vetter - current Referee Coordinator & Assignor

• Bill Kirstine - current Field & Maintenance Coordinator

• Sharon Thompson - current Secretary and Concessions Manager

Members interested in running for a board seat should contact the Secretary at info@bellefourchesoccer.com no later than June 1st at 9:00 PM.

Any newly elected board members will be asked to stay for a closed-session meeting of the Board of Directors immediately following the AGM to determine board positions and perform other tasks.

Board Role Overview (if bylaw modifications pass)

Belle Fourche Soccer Association – Board of Directors (9 Positions)

1. Chairperson

   • Leads board meetings and sets the overall direction of the organization

   • Represents the association to the public and affiliated leagues
      

2. Secretary

   • Records meeting minutes and maintains official records

   • Manages internal communication and document organization
      

3. Treasurer

   • Oversees the association’s budget, expenses, and financial reporting

   • Handles banking, payments, and financial compliance
      

4. Registrar

   • Manages player registration and team formation

   • Ensures compliance with league rules and rosters
      

5. Coaching & Scheduling Coordinator

   • Recruits and supports volunteer coaches

   • Assigns practice and game schedules

   • Supports coach development and communication
      

6. Equipment Manager

   • Maintains and distributes uniforms, balls, goals, and other equipment

   • Tracks inventory and ensures all items are in safe, usable condition
      

7. Field Manager

   • Oversees the condition, setup, and maintenance of game and practice fields

   • Coordinates with city or school officials as needed for field access
      

8. Sponsorship, Scholarship, & Grants Coordinator

   • Seeks and manages relationships with sponsors

   • Coordinates scholarship programs for players in financial need

   • Researches and applies for grant funding opportunities
      

9. Communications & Events Coordinator

   • Manages social media, email updates, and public communication

   • Promotes registration, games, and events

   • Coordinates events for the league

Bylaw Updates

Proposed bylaw modifications will be reviewed and voted on during the meeting. These are included as an attachment to this message for your review in advance.

Voting & RSVP Info

The following members can vote in the elections and for the bylaw modifications.

1. All current board members

2. All head coaches and assistant coaches for the 24-25 Soccer Year running from July 1, 2024 to June 30, 2025.

3. A team manager or parent representative for each recreational team.

4. Any volunteers that the board deems appropriate.

All members meeting the membership and voting requirements must preregister with the Secretary or Registrar by June 8, 2025, by 6:30 pm by emailing info@bellefourchesoccer.com.

This meeting is open to the public, and everyone is encouraged to attend.

Your involvement helps shape the future of youth soccer in our community. We hope to see you there!

Sincerely,
Belle Fourche Soccer Association Board

Spring Season is scheduled to begin Monday, March 31. Please ensure that your Sports Engine app is available on your device to access player's schedules and team chats. Additionally, make sure to check your notifications and contact preferences. If you haven't received our notices recently, please check the Spam Folder in your email.

It looks to be a quick, busy season. We are always looking for volunteers to help with our day-to-day tasks and game-day tasks. Please reach out to offer help.

We believe that youth soccer is more than just a sport…here in Belle it is a dynamic family whom support one another on and off the pitch.

⚽️We are Belle ⚽️